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Calendar Overview

The teacher calendar helps you manage classroom events, deadlines, parent-teacher conferences, and other important dates. It integrates with announcements and messaging to keep parents informed about upcoming events.

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Calendar Views

Month View

Overview of the entire month with all events and deadlines

Week View

Detailed weekly schedule with time slots and event details

Day View

Hour-by-hour view of a specific day’s events and activities

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Creating Events

1

Access Calendar

Navigate to the Calendar tab from the main teacher dashboard
2

Create New Event

Tap the ”+” button or tap on a date to create a new event
3

Event Details

Fill in the event information:
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title
string
required
Clear, descriptive event title
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description
string
Detailed event description and any special instructions
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date
date
required
Event date
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time
time
Event start time (optional for all-day events)
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duration
number
Event duration in minutes
4

Event Type

Select the appropriate event category:
  • Classroom event
  • Assignment deadline
  • Parent-teacher conference
  • School event
  • Personal reminder
  • Field trip
  • Exam/Test
5

Notification Settings

Configure how parents will be notified:
  • Send announcement automatically
  • Include in weekly digest
  • Send reminder notifications
  • Set quiet hours
6

Save Event

Review event details and save to calendar

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Event Types and Categories

  • Assignment deadlines
  • Exam dates
  • Project due dates
  • Grade posting dates
  • Report card distribution
  • Field trips
  • Special presentations
  • Guest speakers
  • Class parties
  • Science experiments
  • Parent-teacher conferences
  • Open house events
  • Curriculum nights
  • Individual meetings
  • Progress report meetings
  • School assemblies
  • Sports events
  • Art shows
  • Music performances
  • Graduation ceremonies

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Managing Events

Edit Events

Modify existing events, change dates, or update details

Delete Events

Remove events that are no longer relevant

Duplicate Events

Create recurring events or copy events to other dates

Event Templates

Save common events as templates for quick creation

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Recurring Events

Set up events that repeat on a regular schedule:
1

Create Recurring Event

When creating an event, select “Make Recurring”
2

Set Recurrence Pattern

Choose how often the event repeats:
  • Daily
  • Weekly
  • Monthly
  • Custom intervals
3

Set End Date

Specify when the recurring event should stop
4

Configure Exceptions

Set dates when the recurring event should not occur

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Event Notifications

  • Send announcement when event is created
  • Include event details in announcement
  • Target specific parent groups
  • Set announcement priority
  • Send reminders before event
  • Customize reminder timing
  • Include event updates
  • Send to relevant recipients only
  • Push notifications for new events
  • Email notifications for important events
  • Calendar integration for parent devices
  • RSVP requests for events

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Calendar Integration

Parent Calendar Sync

Automatically sync events to parent calendars

External Calendar Export

Export calendar to Google Calendar, Outlook, or other platforms

School Calendar Integration

Sync with school-wide calendar and events

Mobile Calendar Apps

Integrate with device calendar applications

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Event Analytics

Track event engagement and effectiveness:
  • Track parent attendance at events
  • Monitor RSVP responses
  • Generate attendance reports
  • Identify engagement patterns
  • Track notification delivery rates
  • Monitor parent response rates
  • Analyze optimal notification timing
  • Measure engagement metrics
  • Collect parent feedback on events
  • Track event satisfaction ratings
  • Identify popular event types
  • Plan future events based on feedback

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Best Practices

  • Plan events well in advance
  • Include all necessary details
  • Set appropriate notification timing
  • Consider parent schedules
  • Provide clear instructions
  • Send timely announcements
  • Include relevant attachments
  • Follow up on important events
  • Respond to parent questions
  • Update events when changes occur
  • Use consistent naming conventions
  • Categorize events appropriately
  • Set up recurring events for efficiency
  • Regularly review and update calendar
  • Archive completed events

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Troubleshooting

Solutions:
  • Check date range settings
  • Verify event creation
  • Refresh calendar view
  • Check filter settings
  • Contact support if issue persists
Solutions:
  • Verify notification settings
  • Check parent notification preferences
  • Ensure stable internet connection
  • Review notification logs
  • Test with sample event
Solutions:
  • Check integration settings
  • Verify external calendar permissions
  • Refresh sync connections
  • Update calendar applications
  • Contact support for sync issues

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Integration with Other Features

Announcements

Link calendar events to announcements for better communication

Messaging

Follow up on events with direct messages to parents

Classrooms

Create classroom-specific events and schedules

Profile

Configure calendar preferences and notification settings

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Need Help?

Video Tutorials

Watch calendar management guides

Teacher Support

Get help with calendar features
A well-organized calendar is essential for effective classroom management and parent communication. Use it to keep everyone informed and engaged with your classroom activities.
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