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Class Management Overview

The Class Management system allows administrators to create, organize, and manage classrooms, assign teachers, and handle student enrollment across the school. Access the Class Management dashboard from: Admin Panel > Class Management

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Class Structure

TalaTalk organizes classes in a hierarchical structure:

Grade Level

Top-level organization (e.g., Grade 1, Grade 2, High School)

Class Section

Specific class within grade (e.g., Grade 1-A, Grade 1-B)

Subject Class

Subject-specific classes (e.g., Math, Science, English)

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Creating Classes

1

Navigate to Class Management

Go to Admin Panel > Class Management and click “Create New Class”
2

Basic Class Information

Fill in the basic class details:
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className
string
required
Name of the class (e.g., “Grade 3-A” or “Mathematics - Period 2”)
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description
string
Optional description of the class
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gradeLevel
string
required
Grade level or academic level
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subject
string
Subject area (for subject-specific classes)
3

Assign Teacher

Select the primary teacher for this class:
  • Search and select from existing teachers
  • Assign multiple teachers if needed
  • Set primary teacher permissions
  • Configure teacher access levels
4

Create Class

Review all information and click “Create Class”The system will:
  • Generate a unique classroom code
  • Create QR code for easy joining
  • Set up default permissions
  • Send notification to assigned teacher
Classroom codes are automatically generated but can be customized. QR codes are created automatically for easy parent joining.

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Managing Existing Classes

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Editing Class Information

1

Find Class

Use the search or filter options to locate the class
2

Open Class Details

Click on the class name to open the detailed view
3

Edit Information

Click “Edit Class” to modify:
  • Class name and description
  • Grade level and subject
  • Teacher assignments
  • Academic period settings
  • Class permissions and settings
4

Save Changes

Save changes and notify affected users

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Managing Class Status

  • Activate: Make class available for enrollment and communication
  • Deactivate: Temporarily disable class without losing data
  • Archive: Move completed classes to archive for historical reference
  • Move students between classes
  • Transfer class ownership between teachers
  • Merge or split classes as needed
  • Handle end-of-term transitions

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Teacher Assignment

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Assigning Teachers to Classes

1

Select Class

Choose the class from the Class Management dashboard
2

Add Teacher

Click “Assign Teacher” and select from available teachers
3

Set Permissions

Configure teacher permissions:
  • Full Access: Complete class management
  • Teaching Access: Messaging and announcements only
  • Read Only: View class information only
4

Confirm Assignment

Confirm the assignment and notify the teacher

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Managing Teacher Permissions

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teacher-permissions
table
PermissionFull AccessTeaching AccessRead Only
View class roster✅✅✅
Send messages✅✅❌
Post announcements✅✅❌
Manage students✅❌❌
Edit class settings✅❌❌
Generate reports✅Limited❌
Access analytics✅Limited❌

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Student Enrollment

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Enrolling Students in Classes

1

Access Student Enrollment

Go to Class Management > [Class Name] > Students
2

Add Students

Choose enrollment method:
  • Individual Enrollment
  • Bulk Enrollment
  • Search for existing students
  • Add students one by one
  • Verify student information
  • Set enrollment status
3

Verify Enrollment

Review enrolled students and their information
4

Notify Parents

Send notification to parents about class enrollment

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Managing Student Records

  • View and edit student details
  • Update contact information
  • Manage parent associations
  • Link students to parent accounts
  • Manage multiple parent associations
  • Set communication preferences
  • Handle custody arrangements

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Classroom Codes and QR Codes

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Code Security

  • Automatic code rotation for security
  • Temporary codes for special events
  • Limit code usage to specific time periods
  • Restrict code access by location
  • Monitor code usage and attempts
  • Set usage limits per code

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Academic Calendar Integration

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Class Scheduling

  • Set class meeting times
  • Configure recurring schedules
  • Handle schedule changes
  • Manage room assignments
  • Schedule special events
  • Set up parent-teacher conferences
  • Plan field trips and activities
  • Manage exam periods

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Bulk Operations

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Bulk Class Management

1

Select Classes

Choose multiple classes for bulk operations
2

Choose Operation

Select the operation to perform:
  • Bulk teacher assignment
  • Mass student enrollment
  • Archive multiple classes
3

Configure Settings

Set parameters for the bulk operation
4

Execute Operation

Review and confirm the bulk operation

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Import/Export Classes

  • Import from CSV files
  • Import from other systems
  • Bulk create from templates
  • Import from previous academic years
  • Export class information
  • Export student rosters
  • Export teacher assignments
  • Generate class reports

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Reports and Analytics

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Class Management Reports

Class Roster Report

Detailed class enrollment and student information

Teacher Assignment Report

Overview of teacher assignments and workload

Class Activity Report

Communication and engagement metrics by class

Enrollment Trends Report

Track enrollment patterns and changes over time

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Analytics Dashboard

Key metrics include:
  • Total classes by grade level
  • Teacher-to-student ratios
  • Class capacity utilization
  • Enrollment trends and patterns
  • Communication activity by class
  • Parent engagement rates

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Best Practices

  • Use consistent naming conventions for classes
  • Maintain clear grade level hierarchies
  • Set appropriate class sizes and limits
  • Regular cleanup of inactive classes
  • Archive completed classes for historical reference
  • Assign appropriate permissions based on role
  • Provide training on class management features
  • Monitor teacher workload and assignments
  • Regular review of teacher permissions
  • Support for teacher transitions and changes
  • Maintain accurate student records
  • Regular updates of contact information
  • Proper handling of transfers and withdrawals
  • Clear communication with parents about enrollment
  • Compliance with enrollment policies and procedures
  • Regular rotation of classroom codes
  • Monitor access to student information
  • Maintain audit trails for all changes
  • Secure handling of sensitive student data
  • Compliance with privacy regulations

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Troubleshooting

Common Problems:
  • Duplicate class names
  • Invalid teacher assignments
  • Missing required fields
  • Permission conflicts
Solutions:
  • Use unique class names and codes
  • Verify teacher accounts exist and are active
  • Complete all required fields
  • Check user permissions and roles
Common Problems:
  • Students not appearing in class
  • Parent access issues
  • Duplicate enrollments
  • Missing student information
Solutions:
  • Verify student accounts and parent links
  • Check classroom codes and joining process
  • Remove duplicate enrollments
  • Update incomplete student records
Common Problems:
  • Teachers can’t access assigned classes
  • Permission conflicts
  • Multiple teacher assignments
  • Missing teacher notifications
Solutions:
  • Verify teacher accounts and permissions
  • Check role assignments and access levels
  • Review multiple assignment conflicts
  • Resend notifications and invitations
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